{
  "meta": {
    "title": "Crossville TPRA templates: Flock Safety / ALPR",
    "count": 7,
    "default_to": "info@crossvilletn.gov",
    "default_cc": "valerie.hale@crossvilletn.gov,jessie.brooks@crossvilletn.gov",
    "keywords": [
      "Flock",
      "Flock Safety",
      "Flock Group",
      "ALPR",
      "LPR",
      "license plate reader",
      "license plate recognition",
      "automatic license plate",
      "Falcon",
      "Condor",
      "Flex",
      "plate reader",
      "hot list",
      "hotlist",
      "safe list",
      "whitelist",
      "Q-00234",
      "transparency.flocksafety",
      "Have I Been Flocked"
    ],
    "routing_note": "Route via City Hall / City Clerk (Baylee Rhea) at info@crossvilletn.gov. CC the City Manager and Chief of Police. Prefer electronic delivery. Replace [Your Name] and [Your address or phone]. If your email app truncates a long mailto body, use Copy request text and paste.",
    "closing": "I prefer electronic delivery (PDF or native files) to this email address. Please acknowledge receipt, identify the records custodian, and provide any estimated timeline, copying fees, or claimed exemptions in writing before production. If the estimated cost to fulfill this request would exceed twenty-five dollars ($25.00), do not proceed until you have notified me in writing of the estimate and I have given written approval to continue. If any item does not exist, please state that in writing. If records are withheld in whole or in part, please cite the specific legal authority for each withholding.\n\nThank you,\n[Your Name]\n[Your address or phone]\nCrossville / Cumberland County resident"
  },
  "templates": [
    {
      "id": "contract-costs",
      "label": "A · Contract, renewals, and costs",
      "title": "Contract, renewals, invoices, and ALPR budget",
      "summary": "Pull the live Flock deal: quotes, contracts, renewals, camera counts, invoices, and budget lines. Baseline: City Legistar Quote Q-00234 (10 Falcon @ $2,500/yr + $3,500 implementation).",
      "subject": "TPRA request: Crossville Flock / ALPR contracts, renewals, and costs",
      "body": "ATTN: City Clerk Baylee Rhea\nCity of Crossville / Crossville Police Department\nPlease also route to the City Manager and Chief of Police.\n\nPursuant to the Tennessee Public Records Act, Tenn. Code Ann. § 10-7-503 et seq., I request copies of the following public records concerning Flock Safety and any automatic license plate reader (ALPR) system used by the City of Crossville or Crossville Police Department:\n\n1) The current contract(s), master services agreement(s), statement(s) of work, quote(s), order form(s), renewal(s), addenda, amendments, change orders, and termination / non-renewal notices between the City / Police Department and Flock Safety (Flock Group Inc. or any affiliate), or any other ALPR vendor, including every schedule that lists camera counts, product types (Falcon, Condor, Flex, or other), annual recurring fees, implementation fees, and optional modules.\n\n2) All prior Flock / ALPR agreements, quotes, renewals, and related correspondence sufficient to show the program history since January 1, 2022 (or the earliest procurement if earlier), including any sole-source justifications, RFP/RFQ materials, evaluation scores, or council / manager approval memos.\n\n3) All invoices, purchase orders, payment vouchers, credit memos, and account statements for Flock / ALPR from FY2022 through the present fiscal year, plus budget line-items, account codes, and mid-year transfers showing ALPR / Flock expenditures (capital and operating).\n\n4) Any documents stating the current installed camera count, planned expansions, spare / replacement units, and the date by which the City must give notice to prevent automatic renewal of the current agreement.\n\n5) All emails, instant messages, texts, chat threads (including Microsoft Teams, Slack, Google Chat, or similar), memoranda, and calendar invitations—plus attachments—from January 1, 2022 to the present, sent or received by City or Police Department officials or staff, that contain any of these keywords (case-insensitive): Flock; Flock Safety; Flock Group; ALPR; LPR; license plate reader; license plate recognition; automatic license plate; Falcon; Condor; Flex; plate reader; Q-00234; or that are to/from addresses or domains including @flocksafety.com.\n\nFor context, Flock Quote Q-00234 on the public research site CrossvillePrivacy.org lists 10 Falcon cameras at $2,500 each per year ($25,000 recurring) plus a $3,500 one-time implementation fee. Please produce the City’s controlling records rather than vendor marketing.\n\nThis request seeks procurement, fiscal, and related communications records, not routine plate-scan images of the traveling public."
    },
    {
      "id": "policy-audits-sharing",
      "label": "B · Policy, audits, and sharing",
      "title": "Search policy, audit logs, and outside-agency sharing",
      "summary": "Ask for written search rules, supervisor approval, retention, audit totals, Hot List / Safe List settings, and which outside agencies can query or receive Crossville ALPR data.",
      "subject": "TPRA request: Crossville Flock / ALPR policy, audits, and sharing",
      "body": "ATTN: City Clerk Baylee Rhea\nCity of Crossville / Crossville Police Department\nPlease also route to the City Manager and Chief of Police.\n\nPursuant to the Tennessee Public Records Act, Tenn. Code Ann. § 10-7-503 et seq., I request copies of the following public records concerning Flock Safety / ALPR program administration (not routine plate-scan images of the public):\n\n1) Any written policy, general order, SOP, directive, or training bulletin governing Flock / ALPR use, including who may search, required case numbers or justifications, supervisor approval before lookups, prohibited personal uses, retention periods, and discipline for misuse.\n\n2) Any audit logs, monthly or quarterly search totals, internal reviews, IA / professional-standards inquiries, or compliance reports of plate / vehicle searches for the past twenty-four (24) months; or a written statement that no such audits or totals exist.\n\n3) Any agreements, MOUs, network settings, portal configurations, or lists identifying outside agencies, task forces, fusion centers, or private entities that can access, query, receive, or be granted visibility into Crossville ALPR reads or network data, including any Flock “Network” / sharing toggles and related correspondence.\n\n4) Any Hot List, Safe List, White List, “trusted vehicle,” custom list, or similar configuration used with Crossville’s Flock / ALPR system, plus the written policy authorizing each list; or confirmation that none exists.\n\n5) Any records describing fields the City receives from Flock (for example search reason, user ID, hit/no-hit, sharing destination) and which fields, if any, the vendor no longer provides to Crossville PD.\n\n6) All emails, instant messages, texts, chat threads (including Microsoft Teams, Slack, Google Chat, or similar), memoranda, and calendar invitations—plus attachments—from January 1, 2022 to the present, concerning ALPR search policy, audits, sharing, Hot List / Safe List settings, or the Flock transparency portal, including messages containing any of: Flock; Flock Safety; ALPR; LPR; license plate reader; hot list; hotlist; safe list; whitelist; transparency.flocksafety; or to/from @flocksafety.com.\n\nIf the City relies on Flock’s marketing or “transparency portal” instead of City-held policies and audits, please say so in writing and produce whatever City-held records exist."
    },
    {
      "id": "camera-map",
      "label": "C · Camera locations / map",
      "title": "Camera inventory, locations, and installation records",
      "summary": "Request maps, GPS lists, pole agreements, permits, and inventories for installed and planned Flock / ALPR cameras, including any expansion beyond Quote Q-00234’s 10 Falcon units.",
      "subject": "TPRA request: Crossville Flock / ALPR camera locations and inventory",
      "body": "ATTN: City Clerk Baylee Rhea\nCity of Crossville / Crossville Police Department\nPlease also route to the City Manager and Chief of Police.\n\nPursuant to the Tennessee Public Records Act, Tenn. Code Ann. § 10-7-503 et seq., I request copies of the following public records identifying Crossville Police Department Flock Safety / ALPR camera locations and related installation records:\n\n1) Any maps, spreadsheets, lists, GPS coordinates, site IDs, or inventories of currently installed Flock / ALPR cameras, including product type (Falcon, Condor, Flex, or other), installation date, and whether each unit is city-owned, leased, or vendor-owned.\n\n2) Any records of planned, approved, or pending additional cameras or relocations, including expansions beyond the ten (10) Falcon units listed on Flock Quote Q-00234.\n\n3) Pole attachment agreements, right-of-way permits, utility permits, landlord / property-owner permissions, work orders, and installation photographs or as-built notes sufficient to identify each camera site.\n\n4) Any public or internal camera-location disclosures previously prepared for council, the public, or vendors.\n\n5) All emails, instant messages, texts, chat threads (including Microsoft Teams, Slack, Google Chat, or similar), memoranda, work orders, and calendar invitations—plus attachments—from January 1, 2022 to the present, about camera siting, installation, relocation, pole attachments, or inventories, including messages containing any of: Flock; Flock Safety; ALPR; LPR; Falcon; Condor; Flex; plate reader; license plate reader; or to/from @flocksafety.com.\n\nCrowdsourced maps (for example DeFlock / OpenStreetMap) are not a substitute for the City’s official inventory. If the City claims a security exemption for precise coordinates, please still produce non-exempt responsive records (counts by corridor, product types, and any already-public maps) and cite the specific authority for each withholding."
    },
    {
      "id": "outcomes-efficacy",
      "label": "D · Hits, arrests, and outcomes",
      "title": "Program outcomes: hits, recoveries, arrests, and case results",
      "summary": "Crossville has not published local Flock results. Request hit totals, recovery/arrest claims, cleared-case documentation, and any ROI or efficacy reports used to justify renewal.",
      "subject": "TPRA request: Crossville Flock / ALPR hits, arrests, and outcome statistics",
      "body": "ATTN: City Clerk Baylee Rhea\nCity of Crossville / Crossville Police Department\nPlease also route to the City Manager and Chief of Police.\n\nPursuant to the Tennessee Public Records Act, Tenn. Code Ann. § 10-7-503 et seq., I request copies of public records showing whether Crossville’s Flock Safety / ALPR program produces measurable public-safety results:\n\n1) Monthly or annual totals, from first deployment to present, for: total plate / vehicle reads; hot-list or NCIC-style hits; hits confirmed as accurate after officer review; hits determined to be false positives / misreads; stolen-vehicle recoveries attributed to ALPR; arrests attributed to ALPR; and cases cleared or charged where ALPR was a material investigative step.\n\n2) Any internal or vendor-supplied “success stories,” case summaries, PowerPoint decks, or ROI / efficacy reports used to justify purchase, renewal, or expansion, including documents provided by Flock Safety to Crossville officials.\n\n3) Any after-action reviews, prosecutor feedback, or court outcomes tied to ALPR-initiated stops in Crossville, to the extent those records are maintained by the City or Police Department.\n\n4) If the City does not track one or more of the above metrics, please state that in writing for each missing category.\n\n5) All emails, instant messages, texts, chat threads (including Microsoft Teams, Slack, Google Chat, or similar), memoranda, and presentations—plus attachments—from January 1, 2022 to the present, discussing ALPR / Flock hits, recoveries, arrests, “success stories,” ROI, efficacy, or renewal justification, including messages containing any of: Flock; Flock Safety; ALPR; LPR; license plate reader; Falcon; hit rate; or to/from @flocksafety.com.\n\nI am not requesting bulk plate-scan image databases of the general public. I am requesting aggregate statistics, program-evaluation records, and related communications. Where a narrative case summary would identify a victim or juvenile, please produce a redacted version or aggregate counts only."
    },
    {
      "id": "access-training-misuse",
      "label": "E · Access, training, and misuse controls",
      "title": "User access, training, and misuse / discipline records",
      "summary": "Who has login access, how they are trained, whether personal-use searches are audited, and any misuse investigations—modeled on patterns documented in Tennessee and elsewhere.",
      "subject": "TPRA request: Crossville Flock / ALPR access, training, and misuse controls",
      "body": "ATTN: City Clerk Baylee Rhea\nCity of Crossville / Crossville Police Department\nPlease also route to the City Manager and Chief of Police.\n\nPursuant to the Tennessee Public Records Act, Tenn. Code Ann. § 10-7-503 et seq., I request copies of the following records about who can use Crossville’s Flock / ALPR system and how misuse is prevented or punished:\n\n1) Current roster or role list of City / PD accounts authorized to search or administer Flock / ALPR (names may be redacted to badge numbers or job titles if the City asserts a specific exemption; please still produce counts by role).\n\n2) Training materials, slide decks, acknowledgments, or certifications required before an employee may run plate / vehicle searches, including any vendor training from Flock Safety.\n\n3) Any written rules on personal-use searches, romantic / domestic inquiries, political or First Amendment activity monitoring, and off-duty access.\n\n4) For the past five (5) years: any internal affairs, professional standards, HR, or criminal referrals arising from alleged ALPR / Flock misuse by Crossville personnel, including dispositions (sustained, not sustained, resigned, charged). Produce public disciplinary abstracts and charging documents where available; redact only what the law requires.\n\n5) Any audits comparing typed search justifications to underlying CAD / RMS case numbers, or confirming that no such audit process exists.\n\n6) All emails, instant messages, texts, chat threads (including Microsoft Teams, Slack, Google Chat, or similar), memoranda, and training acknowledgments—plus attachments—from January 1, 2022 to the present, about Flock / ALPR access, training, personal-use rules, audits, or misuse investigations, including messages containing any of: Flock; Flock Safety; ALPR; LPR; license plate reader; or to/from @flocksafety.com.\n\nThis request is about program integrity, personnel accountability, and related communications—not bulk travel histories of ordinary drivers."
    },
    {
      "id": "federal-outside-access",
      "label": "F · Federal / outside agency access",
      "title": "Federal, ICE, and non-local access to Crossville ALPR data",
      "summary": "Cities nationwide have debated ICE and other non-local access. Request records on federal partners, immigration-related queries, out-of-network sharing, and any council or manager directives limiting that access.",
      "subject": "TPRA request: federal and outside-agency access to Crossville ALPR data",
      "body": "ATTN: City Clerk Baylee Rhea\nCity of Crossville / Crossville Police Department\nPlease also route to the City Manager and Chief of Police.\n\nPursuant to the Tennessee Public Records Act, Tenn. Code Ann. § 10-7-503 et seq., I request copies of public records concerning federal and other non-local access to Crossville Flock Safety / ALPR data:\n\n1) Any agreements, settings, emails, or portal configurations allowing U.S. Immigration and Customs Enforcement (ICE), CBP, Homeland Security Investigations, FBI, U.S. Marshals, or other federal agencies to query, receive, or view Crossville ALPR reads or network data—or written confirmation that no such access exists.\n\n2) Any City Council resolutions, City Manager directives, Police Department orders, or legal opinions limiting or authorizing immigration-enforcement use of local ALPR data.\n\n3) Any logs, invoices, or reports showing out-of-network or nationwide searches run against Crossville data, or Crossville searches run against other agencies’ networks, for the past twenty-four (24) months (aggregate totals are sufficient if individual query logs are claimed exempt—please say so and cite authority).\n\n4) Any correspondence with Flock Safety about Network sharing defaults, “national lookup” features, or changes to federal-partner visibility.\n\n5) If the City’s position is that sharing is controlled only by the vendor’s defaults, please produce the records the City actually holds about those defaults and any attempts to change them.\n\n6) All emails, instant messages, texts, chat threads (including Microsoft Teams, Slack, Google Chat, or similar), memoranda, and calendar invitations—plus attachments—from January 1, 2022 to the present, concerning federal, ICE, CBP, HSI, FBI, U.S. Marshals, fusion-center, or other non-local access to Crossville ALPR / Flock data, including messages containing any of: Flock; Flock Safety; ALPR; LPR; ICE; CBP; Homeland Security; immigration; Network sharing; national lookup; or to/from @flocksafety.com.\n\nI seek program-administration, policy, and related communications records, not images of every plate scanned on Crossville streets."
    },
    {
      "id": "emails-ims-comms",
      "label": "G · Emails, IMs, and keyword search",
      "title": "All emails, IMs, texts, and chats matching Flock / ALPR keywords",
      "summary": "Broad communications pull: email, IM, SMS, Teams/Slack/Chat, memos, and calendar items since Jan 1, 2022 that hit Flock / ALPR keywords or involve @flocksafety.com—across City Hall, Council, City Manager, Clerk, PD, and finance custodians.",
      "subject": "TPRA request: emails, IMs, and other Flock / ALPR communications",
      "body": "ATTN: City Clerk Baylee Rhea\nCity of Crossville / Crossville Police Department\nPlease also route to the City Manager, Chief of Police, Mayor, City Council, Finance, and any other department that procured, paid for, installed, configured, or administered Flock Safety / ALPR systems.\n\nPursuant to the Tennessee Public Records Act, Tenn. Code Ann. § 10-7-503 et seq., I request copies of all public records that are communications about Flock Safety, ALPR, or related camera systems, as follows:\n\n1) SCOPE — TIME. From January 1, 2022 through the date of production (inclusive).\n\n2) SCOPE — RECORD TYPES. All emails (including To, From, CC, BCC, and sent items), instant messages, SMS / text messages, chat or collaboration threads (including Microsoft Teams, Slack, Google Chat, Cisco Webex, or similar), internal memoranda, letters, and calendar invitations, together with all attachments and embedded images that are part of those threads.\n\n3) SCOPE — CUSTODIANS. Please search the accounts and devices of (or held for): the Mayor; each City Councilmember; the City Manager; the City Clerk; the Chief of Police and PD command staff with ALPR / Flock admin or search roles; Finance / purchasing staff who handled Flock invoices or purchase orders; and any other City employee or contractor identified in responsive records as a Flock / ALPR project lead, system administrator, or primary vendor contact. If a listed custodian has no responsive records, please say so in writing.\n\n4) SCOPE — KEYWORD / FILTER SEARCH. Please produce records that contain any of the following terms or phrases (case-insensitive; include plural and common misspellings where your e-discovery tools support it):\n   • Flock; Flock Safety; Flock Group; flocksafety; @flocksafety.com\n   • ALPR; LPR; A.L.P.R.; license plate reader; license plate recognition; automatic license plate\n   • Falcon; Condor; Flex; Falcon Flex; plate reader; plate camera\n   • hot list; hotlist; safe list; safelist; white list; whitelist; trusted vehicle\n   • Q-00234; transparency.flocksafety; Have I Been Flocked; DeFlock\n   • Axon (only when in the same message as Flock, ALPR, LPR, Falcon, Condor, or license plate)\n\n5) SCOPE — VENDOR CORRESPONDENCE. All communications to or from any address or domain including flocksafety.com, or any Flock sales, support, legal, or onboarding contact, regardless of whether a keyword above appears in the body.\n\n6) SEARCH LOG. Please provide a brief written description of the systems searched (for example Exchange / Microsoft 365, Google Workspace, on-prem mail, Teams, phone SMS archives) and the keyword string(s) used. If any system cannot be searched, please say so and explain why.\n\n7) EXEMPTIONS. If any responsive communication is withheld in whole or in part, please produce a privilege / exemption log identifying the date, custodians, general subject, and specific legal authority for each withholding. Non-exempt portions should still be produced with redactions limited to what the law requires.\n\nI am not requesting bulk ALPR plate-scan databases or routine traffic-camera image dumps of the traveling public. This request is limited to government communications and attachments about the Flock / ALPR program."
    }
  ]
}